Safeguarding Policy

1. Purpose

This policy establishes Wavelength Training Ltd’s commitment to safeguarding the welfare of all individuals connected to our operations, including employees, clients, contractors, volunteers, and visitors. We aim to create a safe environment, prevent harm, and protect vulnerable groups (e.g., children, adults at risk) from abuse, neglect, or exploitation.

2. Scope

Applies to:

  • All staff (permanent, temporary, remote)
  • Contractors, volunteers, and partners
  • Clients, visitors, and community members engaged with the company

3. Definitions

  • Safeguarding: Actions to promote welfare and protect from harm.
  • Abuse: Physical, emotional, sexual, financial harm, neglect, or exploitation.
  • Vulnerable Individuals: Those at greater risk due to age, disability, or circumstance (e.g., children, elderly, individuals with disabilities).

4. Key Principles

  1. Prevention: Proactive measures to minimize risks.
  2. Protection: Support and reporting for those at risk.
  3. Partnership: Collaborate with agencies (e.g., social services, police).
  4. Empowerment: Prioritize individuals’ voices and choices.
  5. Proportionality: Tailored, non-intrusive responses.

5. Roles & Responsibilities

  • Company: Provide training, resources, and a clear reporting framework.
  • Leadership/Board: Oversee policy implementation and review.
  • Managers: Ensure team compliance, and address concerns promptly.
  • Employees/Volunteers: Report concerns, follow procedures, and attend training.
  • Designated Safeguarding Officer (DSO): Richard Robinson – Lead investigations, and liaise with authorities.

6. Reporting Procedures

  • How to Report: Immediately inform your manager or the DSO. If the incident involves a manager, contact the DSO directly.
  • Confidentiality: Reports are handled discreetly; information is shared only with necessary parties.
  • Anonymous Reporting: Available via the staff management portal.
  • Allegations Against Staff: Investigated impartially; suspension may occur pending review.

7. Safe Recruitment

  • Conduct background checks (e.g., criminal records, references) for roles involving vulnerable groups.
  • Include safeguarding expectations in job descriptions and contracts.

8. Training & Awareness

  • Mandatory training for all staff on recognizing abuse and reporting procedures. Refreshed regularly as per NGB guidelines
  • Additional training for managers/DSO on handling cases.

9. Safe Environment

  • Physical Safety: Regular risk assessments of premises.
  • Code of Conduct: Guidelines on appropriate behavior (e.g., no unsupervised one-on-one contact with minors).

10. Confidentiality & Information Sharing

  • Share information only to protect welfare, adhering to data protection laws.
  • Document all concerns and actions securely.

11. Monitoring & Review

  • Annual policy review by Leadership/Board.
  • Audit procedures biennially; update based on incidents or legal changes.

12. Policy Availability

  • Distributed to all staff during onboarding.
  • Published on our website for stakeholders.

Contact Information

  • Designated Safeguarding Officer: Richard Robinson
  • Email: [email protected]
  • External Support: NGBs eg PaddleUK, RYA etc


Together, we commit to a culture of safety and respect.